Personal Productivity System - Consolidated Notes
Core System Architecture (Notion PPV)
The Four Pillars Framework
Pillars & Support - Life Foundations
- Databases: Pillars (life domains), Habits & Routines, Fitness
- Page: Mindset & Identity Sculpturing
- Purpose: Define and maintain fundamental life areas
Pipelines - Goal Execution
- Databases: Value Goals, Goal Outcomes, Projects, Content Creation (optional)
- Purpose: Bridge aspirations to concrete work
Vaults - Knowledge Repository
- Databases: Notes & Ideas, Books, Media, Knowledge Base, Contacts (optional)
- Purpose: Centralized reference and learning system
Journals & Reviews - Reflection System
- Databases: Daily Tracking, Weekly/Monthly/Quarterly/Annual Reviews, Accomplishments, Feedback
- Purpose: Multi-horizon reflection and course correction
Processing Workflow (GTD Logic)
Inbox Processing Decision Tree
First Filter: Is it Actionable?
- NO → Reference / Trash / Someday-Maybe
- YES → Continue to next questions
Action Questions (in sequence):
- ASAP? → Do immediately
- Less than 2 minutes? → Do it now
- Multi-step? → Break into actionable steps (becomes Project)
- For a project? → Add to Project file
- Can delegate? → Waiting list
- Is it a meeting? → Agenda
- Trip required? → Errands
- Specific time? → Calendar
- Default → Next Actions (with Tickler for future timing)
Context Dimensions for Tasks
Tasks should be tagged with relevant contexts:
- Who? - People involved
- Where? - Location requirements
- When? - Time constraints